Terms of Service

1. Agreement to Terms

By accessing or using Approvaly ("Service"), you agree to be bound by these Terms of Service ("Terms"). If you disagree with any part of these terms, you may not access the Service. These Terms apply to all users, including organizations and individuals.

2. Description of Service

Approvaly is a cloud-based workflow automation platform designed for nonprofit organizations. The Service enables users to manage approvals, purchasing, payments, reimbursements, and related business processes.

3. Account Registration

3.1 Account Creation

To use the Service, you must:

• Provide accurate and complete registration information
• Maintain the security of your account credentials
• Be at least 18 years old or have proper authorization
• Represent an organization with authority to bind it to these Terms

3.2 Account Responsibility

You are responsible for all activities that occur under your account. You must immediately notify us of any unauthorized use or security breach.

4. Acceptable Use

You agree not to:

• Violate any laws or regulations
• Infringe on intellectual property rights
• Upload viruses, malware, or malicious code
• Attempt to gain unauthorized access to systems
• Interfere with or disrupt the Service
• Use the Service for fraudulent purposes
• Reverse engineer or decompile the platform
• Resell or redistribute the Service without authorization

5. Subscription and Payment

5.1 Fees

Subscription fees are charged based on your selected plan. Prices are subject to change with 30 days notice. You are responsible for all applicable taxes.

5.2 Billing

Subscriptions automatically renew unless canceled before the renewal date. Payments are processed through third-party payment processors.

5.3 Refunds

Refunds are handled on a case-by-case basis. Annual subscriptions may receive prorated refunds within 30 days of initial purchase.

6. Data and Content

6.1 Your Data

You retain all rights to the data and content you submit to the Service ("Your Data"). You grant us a license to use, store, and process Your Data solely to provide the Service.

6.2 Data Responsibility

You are responsible for the accuracy, legality, and appropriateness of Your Data. We reserve the right to remove content that violates these Terms.

6.3 Data Backups

While we perform regular backups, you are responsible for maintaining your own backup copies of critical data.

7. Intellectual Property

The Service, including its design, features, and content (excluding Your Data), is owned by Millstone Group Partners LLC and protected by intellectual property laws. You may not copy, modify, or create derivative works without written permission.

8. Service Availability

We strive for 99.99% uptime but do not guarantee uninterrupted access. We may perform scheduled maintenance with advance notice. We are not liable for service interruptions beyond our reasonable control.

9. Third-Party Services

The Service integrates with third-party platforms (Microsoft 365, Google Workspace, accounting software). Your use of these integrations is subject to their respective terms and conditions.

10. Termination

10.1 By You

You may cancel your subscription at any time through your account settings. Cancellation takes effect at the end of your billing period.

10.2 By Us

We may suspend or terminate your account for violations of these Terms, non-payment, or fraudulent activity. We will provide notice when possible.

10.3 Effect of Termination

Upon termination, your access to the Service will cease. You may request a data export within 30 days. We may retain certain data as required by law.

11. Disclaimer of Warranties

THE SERVICE IS PROVIDED "AS IS" WITHOUT WARRANTIES OF ANY KIND, EXPRESS OR IMPLIED. WE DISCLAIM ALL WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, AND NON-INFRINGEMENT.

12. Limitation of Liability

TO THE MAXIMUM EXTENT PERMITTED BY LAW, MILLSTONE GROUP PARTNERS LLC SHALL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES, INCLUDING LOST PROFITS, DATA LOSS, OR BUSINESS INTERRUPTION.

13. Indemnification

You agree to indemnify and hold harmless Millstone Group Partners LLC from any claims, damages, or expenses arising from your use of the Service or violation of these Terms.

14. Governing Law

These Terms are governed by the laws of North Carolina, United States, without regard to conflict of law principles. Any disputes will be resolved in the courts of North Carolina.

15. Changes to Terms

We may modify these Terms at any time. Material changes will be communicated via email or platform notification. Continued use after changes constitutes acceptance.

16. Contact Information

For questions about these Terms, contact us at: